Aboriginal/Indigenous jobs across Canada

Job Description

Appointment Secretary

Cavalcade Ford, Bracebridge, ON

JOB RESPONSIBILITIES ARE LISTED BELOW:

Coordinate and schedule appointments, meetings, and events for executives or team members.
Ensure appointments are scheduled accurately, considering priorities and availability.
Monitor calendar and make adjustments as needed (e.g., rescheduling, cancellations).
Handle incoming calls, emails, or messages regarding appointment requests.
Provide reminders and follow-up communications for upcoming appointments.
Maintain an organized record of appointments, meeting notes, and other related documents.
Assist with travel arrangements for out-of-town appointments or meetings, including transportation and lodging as needed.
Greet and assist visitors and clients as they arrive for appointments or meetings.
Assist in preparing materials or agendas for meetings and appointments.
Prepare, edit, and proofread invoices, publications, reports, and related material.
Handle office tasks, such as filing, distributing regular and electronic mail, and coordinating the flow of information internally and externally as required.
Keep track of the inventory for the areas as instructed by management.
Assist with general administrative tasks such as filing, copying, or preparing meeting spaces.
May perform other duties as per requirements.