Job Description

Office Administrative Assistant

Posted by Airikka Passmore & Associates Ltd.

Job details

Location: 345 Steeles Ave E suite 300, Milton, ON L9T 3G6

Salary: 34.10 hourly / 40 hours per Week

Terms of employment: Permanent Full time

Start Date: As soon as possible

Vacancies: 1 vacancy

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

or equivalent experience

Experience

1 to less than 7 months

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• MS Office

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Quick learner

Benefits

Other benefits

• Free parking available

Who can apply to this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

recruitment.airikkapassmore@gmail.com

How-to-apply instructions

Here is what you must include in your application:

• Writing sample
• Cover letter

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?