Job Description

Administrative Assistant – Finance (NOC 13110)

Employer:                    Brenta Construction Inc.

Employer address:      2810 Norland Ave, Burnaby, BC, Canada V5B 3A6

Position name:            Administrative Assistant - Finance

Location of work:        2810 Norland Ave, Burnaby, BC, Canada V5B 3A6

Nature of position:      Permanent, full-time (40 hours per week)

Wage:                          $25.00 per hour

Vacation:                     4% in lieu of paid vacation days

Language required:     English, spoken and written

Other benefits:            Extended medical

How to apply:              Please send your resume to brenta@brenta.ca and indicate “ADMINISTRATIVE ASSISTANT - FINANCE” on the subject line. No telephone calls, faxes, or walk-ins please.

JOB DUTIES. The following duties will be performed in this position:

• Respond to phone call and email enquiries
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Sort, file, and distribute mail and other correspondence
• Maintain office supplies, including inventory, ordering, and purchasing
• Ensure that office cleanliness is maintained
• Prepare and send out statutory declarations, letters and invoices to clients
• Follow up with clients for collection of payment
• Accurately maintain and update company records, including spreadsheets related to employees
• Provides employment letters on request of employees
• Coordinate with hiring manager for onboarding of new employees
• Manage vacation calendar

• Coordinate courier services
• Any other administrative duties that may arise

• Respond to any requests or other general questions from clients, employees and management
• Organize and administer company events in coordination with other administrative assistants
• Support the biweekly payroll (computing and verifying hours), sorting cheques to various job sites

REQUIREMENTS. The successful applicant will possess, at a minimum, the following skills and experience:

• Completion of secondary school
• Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required
• Demonstrated ability to work independently and as a team member
• Experience with editing and formatting documents, with careful attention to detail
• Excellent verbal and written communication skills
• Ability to handle sensitive and/or confidential information with maturity, tact, and discretion
• Comfortable working in a fast-paced, dynamic environment.

We would like to thank you for your interest in this position. However, only those selected for an interview will be contacted.