Job Description

Administrative Assistant – Projects (NOC 13110)

Employer:                    Westwood Landscapes Inc.

Employer address:      101-1126 Douglas Road

                                    Burnaby, BC V5C 4Z6

Position name:            Administrative Assistant – Projects

Location of work:        101-1126 Douglas Road

                                    Burnaby, BC V5C 4Z6

Nature of position:      Permanent, full-time (40 hours per week)

Wage:                          $62,400 per annum

Vacation:                     4% in lieu of paid vacation days

Language required:     English, spoken and written

Other benefits:            Extended medical benefits including dental upon completion of 3 months probationary period

How to apply:              Please send your cover letter and resume and indicate “Administrative Assistant - Projects” on the subject line,  attention Alastair Brown, by email to alastair@westwoodlandscapes.ca

JOB DUTIES. The following duties will be performed in this position:

• Respond to phone call and email enquiries
• Sort, file, and distribute mail and other correspondence related to ongoing projects
• Accurately maintain and update company records related to projects
• Use MS Office applications to provide analysis and reports as required by employer
• Maintain and update project calendar – plan, monitor, and coordinate schedule
• Respond to any related requests or other questions from clients, employees and management
• Assist in material sourcing and getting quotations as required
• Work on sending product submittals for new jobs
• Assist in pricing change site instructions and change orders
• Provide foreman on site with latest drawings and site instructions from project manager
• Perform other administrative duties as required

REQUIREMENTS. The successful applicant will possess, at a minimum, the following skills and experience:

• Completion of secondary school
• Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required
• Demonstrated ability to work independently and as a team member
• Experience with editing and formatting documents, with careful attention to detail
• Excellent verbal and written communication skills
• A strong client service orientation, with the flexibility to manage multiple projects and priorities.
• Comfortable working in a fast-paced, dynamic environment.

We would like to thank you for your interest in this position. However, only those selected for an interview will be contacted.