Responsibilities

Tasks

• Inspect and select sites
• Develop marketing and communication plans
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Manage Event Logistics

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask