Job Description

Administrative Assistant 

Job details

• Location: 2051 Williams Parkway, Suite 22, Brampton, Ontario, L6S 5T3
• Workplace information: On-site
• Salary: $30.00 hourly / 30 to 35 hours per Week
• Terms of employment: Permanent employment Full time
• Day, Evening, Morning,Weekend
• Starts as soon as possible
• Vacancies: 1 Vacancy

Overview

Languages

English

Education

• College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 to less than 7 months

 On-site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Review, evaluate, and implement administrative procedures in the operations of the trucking company.
• Create and maintain filing systems, including physical and electronic files.
• Respond to phone calls, emails, and other correspondence, directing inquiries to the appropriate staff or departments.
• Maintain and organize company documents such as invoices, receipts, bills of lading, and delivery records, ensuring all paperwork is up-to-date and filed correctly.
• Assist visitors with their general inquiries and direct them to the employer or relevant department, such as dispatchers or account payables.
• Monitoring the driver’s logbook entries reports and providing their payroll data reports to the payables department.
• Arrange travel itineraries, prepare minutes of meetings, and handle other urgent inquiries and compliances.
• Assist in the work schedules of the drivers, update on delivery status, route changes, or delays if required.
• Process vendor invoicing and place orders for office supplies and keep track of inventory.
• Carry out administrative activities of the business as per the management’s request.
• Greet the visitors and welcome them to the premises.
• Assist with scheduling and dispatching drivers, updating daily trip logs, and ensuring that all routes are assigned efficiently.
• Perform general office duties, such as photocopying, scanning, faxing documents, and preparing reports for management.
• Communicate with clients regarding shipment details, delivery schedules, and status updates, addressing any concerns or inquiries.
• Input and update data into company software systems, such as load details, fuel receipts, and maintenance records.
• Monitor inventory of office supplies, order replacements as needed, and keep track of trucking equipment and supplies.

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• Electronic mail
• Inventory control software

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence

Who can apply for this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

employmentsparkfreight@gmail.com