Job Description

Office Administrative Assistant 

Job details

• Location: Brampton, ON, L6X 5E9
• Workplace information: On-site
• Salary: $28.40 hourly / 30 to 35 hours per Week
• Terms of employment: Permanent employment Full time
• Day, Evening, Morning, Weekend
• Benefits: Other benefits
• Vacancies: 1 Vacancy

Overview

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

• 1 to less than 7 months

On-site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Real estate

Responsibilities

Tasks

• Provide general administrative assistance including scheduling appointments, managing calendars, and organizing meetings.
• Handle phone calls, emails, and correspondence and act as a point of contact for clients ensuring inquiries are addressed properly.
• Prepare, maintain, and proofread important documents, including contracts, reports, and listings, and ensure files are organized and easily accessible.
• Establish and implement office policies and procedures to enhance operational efficiency.
• Input and update client information and property listings in databases or CRM systems.
• Maintain inventory and order office supplies and equipment as needed.
• Assist clients with inquiries about properties, services, and processes, providing excellent customer service.
• Help with marketing initiatives, such as creating flyers, managing social media accounts, and updating the website.
• Organize and coordinate business events, seminars, and conferences.
• Plan and verify employer meetings and appointments, take notes, and draft meeting minutes.
• Oversee and co-ordinate office administrative procedures.
• Respond to inquiries by phone and email, and transfer calls and messages.
• Greet visitors and direct them to the appropriate contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Work closely with real estate agents and other team members to support their needs and enhance productivity.
• Type and proofread correspondence, forms, and other documents for accuracy and professionalism.
• Perform data entry tasks to maintain updated records in databases.

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail
• Spreadsheet

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner
• Efficient interpersonal skills

Benefits

Other benefits

• Free parking available

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

suniljoshiemployment@outlook.com