Office administrative assistant

  • Job posted by : Five Star Landscape Contractors

Job Description

Job Responsibilities:

  • Coordinate schedules, handle communications, and ensure smooth workflow within the office environment.
  • Assist with administrative tasks such as preparing reports, handling data entry, and providing general support to team members.
  • Organize and manage physical and electronic documents, ensuring quick retrieval and adherence to data protection policies.
  • Draft, proofread, and distribute emails, letters, and memos, ensuring clear and professional communication with clients and staff.
  • Plan and organize office events and functions, ensuring successful and well-executed gatherings.
  • Process invoices, track expenses, and manage petty cash, supporting financial record-keeping and budgeting tasks.
  • Greet visitors, answer phone calls, and address inquiries, providing assistance and information as needed for effective client interaction.
  • Input and manage information in databases, ensuring accuracy and completeness of records for efficient data management.
  • Monitor inventory levels, place orders, and manage stock, ensuring the office has necessary supplies for daily operations.
  • Oversee the maintenance and troubleshooting of office machines such as printers, copiers, and fax machines.

 Eligibility Requirements:

  • Secondary (high) school graduation certificate or equivalent is the minimum educational requirement.
  • Previous experience of 7 months to less than 1 year is preferred.
  • Ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain an organized workspace for optimal productivity.
  • Proficiency in verbal and written communication, ensuring clear, professional interaction with clients, colleagues, and management.
  • Knowledge of word processing, spreadsheets, and presentation software such as Microsoft Office or Google Workspace.
  • Keen eye for accuracy in tasks like data entry, document preparation, and record-keeping to ensure precision and correctness.
  • Proficiency in operating office equipment such as printers, copiers, and phone systems, with basic troubleshooting abilities.
  •  Capability to manage and prioritize tasks efficiently, meeting deadlines and maintaining a productive workflow in a busy office environment.

 Location: North York, ON M2N 7E9

Salary: $28.55 hourly / 35 hours per Week

Number of vacancies: 1

Overtime: 1.5 times of gross pay after completion of 44 hours

Vacation Pay: 4% on every pay period

Job Type: Permanent employment

 Submit your resume to the given email address: jobs@5starslandscape.ca


         


Job # : 300399
 August 13, 2024 - August 13, 2025
Job category : Administrative Support
Vacancy : 1
Salary : $28.55 hourly / 35 hours per Week
Website :
Location : North York - ON, Ontario, CANADA