Administrative Assistant

  • Job posted by : Aptech Employment

Job Description

Languages

English

Education

  • College/CEGEP

Experience

2 years to less than 3 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Private sector

Responsibilities

Tasks

  • Supervise other workers
  • Train other workers
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Carry out administrative activities of establishment
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Oversee and co-ordinate office administrative procedures
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Supervision

  • 3-4 people

Experience and specialization

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Electronic mail
  • Spreadsheet

Additional information

Security and safety

  • Basic security clearance

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Efficient interpersonal skills

Benefits

Health benefits

  • Health care plan

Financial benefits

  • Bonus

Long term benefits

  • Maternity and parental benefits

Other benefits

  • Free parking available
  • Other benefits
  • Team building opportunities


         


Job # : 294908
 August 20, 2024 - February 19, 2025
Job category : Administrative Support
Vacancy : 2
Salary : 17.00 to 27.00 hourly
Website :
Location : Mississauga - ON, Ontario, CANADA