Admin Assistant

  • Job posted by : ASI immigration & Citizenship Services Inc.

Job Description

Administrative assistant - office 

 

Job details

  • Location421 Panora Way NWCalgaryABT3K 0S1
  • Salary30.00 hourly / 30 to 35 hours per Week
  • Terms of employmentPermanent employmentFull time
  • Day, Early Morning, Flexible Hours, Morning
  • Start dateStarts as soon as possible
  • Benefits: Health benefits, Financial benefits, Other benefits
  • vacancies1 vacancy
  • SourceJob Bank #2975026

Overview

Languages

English

Education

  • College/CEGEP
  • or equivalent experience

Experience

2 years to less than 3 years

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • MS Office
  • Quick Books
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail

Technical terminology

  • Legal
  • Business

Area of work experience

  • Immigration

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Invoices
  • Corporate social responsibility

Additional information

Security and safety

  • Basic security clearance
  • Criminal record check

Transportation/travel information

  • Own transportation

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Benefits

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan
  • Vision care benefits

Financial benefits

  • As per collective agreement
  • Bonus

Other benefits

  • Free parking available
  • On-site amenities
  • Team building opportunities
  • Parking available

Who can apply to this job?

Only apply to this job if:

  • You are a Canadian citizen, a permanent or a temporary resident of Canada.
  • You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

 

How to apply

Direct Apply

By applying directly on Job Bank (Direct Apply)

By email

info@asiimmigration.ca

Include this reference number in your application

ASI Admin assistant 2024 June

How-to-apply instructions

Here is what you must include in your application:

  • Job reference number
  • Copy of portfolio or relevant work examples
  • Cover letter

This job posting includes screening questions. Please answer the following questions when applying:

  • Are you available for shift or on-call work?
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?
 


         


Job # : 282763
 June 29, 2024 - March 28, 2025
Job category : Administrative Support
Vacancy : 1
Salary : 30.00
Location : Calgary - AB, Alberta, CANADA