Job Description

DV Kitchens & Baths

2366 Wyecroft Rd, suite D1/D2, Oakville, ON, L6L 6M1

The Project Administration Officer (PAO) is pivotal in supporting project initiatives. This role requires an individual skilled in essential tasks such as project coordination and scheduling and budget oversight and analysis. By liaising with clients and departments, managing project documentation, and ensuring seamless project execution, the Project Administration Officer is the glue of the team and upholds the company's reputation and values.

We are currently searching for an experienced Project Administration Officer.

Working setting:

• Construction company

Area of specialization:

• Project Management

Job Duties:

The major responsibilities of this position include:

• Assemble data and prepare periodic and special reports, manuals, and correspondence
• Perform data entry
• Resolve conflict situations
• Safeguard confidential information with discretion and integrity.
• Maintain an organized and updated project and leads registry.
• Assist in innovating and refining administrative systems to streamline company procedures.
• Review and evaluate new administrative procedures
• Support inventory control processes within the production department.
• Carry out general administrative activities, as assigned by the operations manager.
• Assist in the preparation of the operating budget and maintain inventory and budgetary controls
• Act as a central resource for departmental coordination, ensuring optimal efficiency in project-related matters.
• Ensure that all the departments are up to date with all project relevant information, to perform their duties efficiently.
• Facilitate scheduling for delivery, production, templating, and installation activities.
• Foster strong correspondence with clients and address their inquiries promptly.
• Manage multiple projects concurrently, maintaining oversight without direct control.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met
• Plan and control budget and expenditures for projects.
• Provide progress reports & monitor and analyze quality of work.
• Take accurate minutes of meetings.
• Provide clients with accurate project information.
• Support the project manager in the following tasks, occasionally substituting into this role when necessary:

â—‹    Conduct site measurements before and after demolition.

â—‹    Proactively follow up on leads provided by the Operations Manager, nurturing client relationships, and advocating for project proposals.

â—‹    Draft project proposals, quotes, and contracts.

â—‹    Maintain project files once assigned.

â—‹    Collaborate with the Operations Manager and Production Manager to coordinate construction schedules.

â—‹    Oversee delivery and installation processes.

â—‹    Ensure project completion and provide comprehensive reports to the Operations Manager.

â—‹    Coordinate payment schedules with the Operations Manager.

â—‹    Resolve any issues that arise during project execution.

â—‹    Develop project proposals including mood boards, preliminary designs, and cost estimates.

â—‹    Conduct meetings to finalize project designs.

â—‹    Advise on finishes, layouts, specifications, lighting, and other design features.

â—‹    Source and implement appliance and hardware specifications accurately.

â—‹    Provide design renderings & technical drawings when necessary.

â—‹    Contribute ideas and support to research and development efforts.

You will be required to train apprentices.

Computer and technology Knowledge:

• Electronic mail
• Electronic scheduler
• MS Project
• Social Media
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Database software
• Google Drive
• LinkedIn
• MAC
• Primavera
• WordPress

• Familiar with virtual meeting and team messaging platforms such as Zoom, MS Teams, Skype, Google Meet, Slack, or Lark.

Skills requirements:

• 2-3 years experience with construction project
• college diploma in business or public administration
• strong client relationship management skills
• competent in Google Workspace applications.
• willingness to assist other team members and work collaboratively.

Hours of work:

From Monday to Friday

Available on-site from 8:00 am to 4:00 pm and as requested.

Flexibility is required for meetings or emergency calls outside of regular hours.

Constantly on the go between job sites & company HQ.

Attendance at company meetings with project status reports is mandatory.

Dress Code:

• business casual attire is expected.

Terms of employment:

Permanent Position from 40 hours per week

Language of work:

• English

Salary:

From CAD$28.40 to CAD$32.00, depending on your work experience

Location of work:

2366 Wyecroft Rd, suite D1/D2, Oakville, ON, L6L 6M1

Contact Information:

Email: dvkitchen_baths@outlook.com

Preferences:

• Candidates with additional certifications or courses relevant to the job role are awarded extra points.
• Construction industry experience is considered an asset.
• The candidate should be:
• organized and adaptable
• driven and passionate about design projects
• detail-oriented with a keen eye for aesthetics
• charismatic and persuasive in client interactions

As an equal opportunity employer DV Kitchens & Bathsis proud to welcome all qualified individuals including but not limited to vulnerable youth, persons with disabilities, indigenous persons, newcomers and asylum seekers with valid work permits.

Anyone who can legally work in Canada can apply for this job. If you are not authorized to work in Canada, please do not apply for this job application.

https://www.dvkitchens.ca/