Aboriginal/Indigenous jobs across Canada

Job Description

Position: Office Admin Assistant

Employer: Weldingaids Atlantic Ltd.

Address: 900 Windmill Road, Suite 110, Dartmouth, Nova Scotia B3B 1P7 Canada

No. of Vacancy: 1

Reporting to: Office Manager

NOC: 13110

Terms of Employment: Full-Time, Permanent Position

Location of Work: Dartmouth, Nova Scotia

Language Preference: English

Job reference number: WA21

We will provide:

- Pay rate from $22.00 - $24.00 per hour

- Minimum of 30-40 hours per Week throughout your employment period

- Paid vacation of 10 calendar days each year or 4% of salary

Job Duties

Daily administration including maintaining daily schedules, booking appointments, responding to emails and arranging travel itineraries as required.
Preparing required documents for meetings with different suppliers as per the manager’s guidelines.
Preparing, reviewing and processing memos, correspondence, presentations and documents including reports and proposals in alignment with company’s guidelines.
Performing administrative duties like sorting and distributing electronic mails, receiving and directing telephone calls, faxes and forwarding electronic enquiries to the office staff.
Label, file and retrieve electronic or physical documents as requested by the appropriate department.
Record accurate data in the system, maintain other log records and prepare monthly reports for management review.
Greet guests (vendors/customers) and direct them to contacts or service areas.
Ensuring office administration protocols are followed by other admin team members, train new members with the office protocols and keeping records electronically.
Arrange and co-ordinate workshops & group discussion as instructed by manager.
Record, maintain and order stationery, office supplies etc. as needed.
Perform other office administrative tasks as required.