Job Description

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Administrative Assistant

SUMMARY: 

North Western Aluminum Ltd. is a Burnaby, BC based glazing company specializing in commercial and high-end residential projects. At North Western Aluminum Ltd. we are committed to perfecting our craft and staying up-to-date with the latest innovations and technology in the glazing industry. We are proud to be an ITA BC registered company and are dedicated to maintaining the highest standards of quality and safety in all of our work. Currently, we are seeking an Administrative Assistant to join our team and help us continue to provide exceptional service to our clients.

COMPANY OPERATING NAME: North Western Aluminum Ltd.

BUSINESS ADDRESS: 206 - 6200 Darnley Street, Burnaby, BC V5B 3B1

JOB SUMMARY:

As an Administrative Assistant atNorth Western Aluminum Ltd., you will be joining a dynamic team with over 40 years of combined glazing experience. From design and drafting to procurement, manufacturing, and installation, we pride ourselves on providing high-quality and efficient service to our clients. You will be an integral part of our team, providing support to our management and crew leaders. You will be responsible for managing administrative tasks such as scheduling appointments, coordinating with clients, and maintaining accurate records. You will also assist with procurement and logistics, ensuring that our team has the tools and supplies they need to get the job done.

JOB TITLE: Administrative Assistant

NUMBER OF POSITIONS: 1

JOB DESCRIPTION AND DUTIES:

• Prepare reports, invoices and other related documents for organizations, suppliers and clients
• Input, collect and review data for reports
• Scan and photocopy documents for electronic databases
• Answer phone calls and electronic enquiries and relay messages to internal departments
• Schedule and confirm appointments and meetings for employer
• Maintain and review electronic data filing system regularly to ensure all records are updated
• Arrange travel schedules and reservations
• Monitor levels of office supplies and order as needed
• Supervise and train office staff in procedures and software use
• Record and prepare meeting minutes
• Prioritize administrative tasks and meet deadlines
• Other related duties as required

EDUCATION, EXPERIENCE AND LANGUAGE REQUIREMENTS:

• Completion of Secondary School is required
• At least one year of clerical experience is required
• Able to read, write and speak in English

WORKING CONDITIONS AND OTHER REQUIREMENTS: 

• Develop and maintain positive working relationships with co-workers, contractors, and management
• Anticipate, troubleshoot, and solve problems
• Possess effective interpersonal skills
• Demonstrate flexibility and good judgment
• Display reliability and organizational skills
• Work effectively as part of a team

TERMS OF EMPLOYMENT: Permanent Full-time, Long-term.

WAGES: $ 24.85 per hour

HOURS OF WORK: 40 hours per week

OVERTIME: One and one-half times the regular wage rate as per provincial regulations.

BENEFITS PACKAGE:

• Insurance from Workplace Safety and Insurance Board covered by the employer.
• Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis.

Preference is given to applicants who are Canadian citizens, Canadian Permanent Residents, New Immigrants, Indigenous Persons / Aboriginals, Visible Minorities and Vulnerable Youth. If interested in this position, please apply by email at northwesternaluminumbc@gmail.com or by mail to 206 - 6200 Darnley Street, Burnaby, BC V5B 3B1 with a resume and cover letter.

We thank all applicants for their interest in the position; however, only those selected for interviews will be contacted.